Privacy Policy
Lincoln Wellington Athletic Club (LWAC) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information in accordance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR).
1. Who We Are
Lincoln Wellington Athletic Club is a running and athletics club based in Lincoln, UK. Our website address is https://www.lwac.org.uk.
For data protection matters, you can contact us at:
Email: info@lwac.org.uk
Athletics Track: Yarborough Leisure Centre, Riseholme Road, Lincoln, United Kingdom
2. What Information We Collect
We may collect and process the following types of personal data:
- Name, email address, and contact details (e.g., if you fill in a form)
- Membership registration details (age, emergency contact, club affiliation)
- Event results and photography
- Website usage data (e.g., IP address, browser, cookies)
3. How We Use Your Information
We use your personal data to:
- Process membership applications and manage club records
- Communicate event information, training updates, or club news
- Maintain safety records and emergency contact details
- Share race results and photographs for promotional or archival purposes
- Improve the website experience
We will never sell or rent your information to third parties.
4. Legal Basis for Processing
Our lawful bases include:
- Consent – for email subscriptions and photo usage
- Contract – to process and manage your club membership
- Legal obligation – to comply with safeguarding or health & safety regulations
- Legitimate interests – such as promoting club activities
5. Photography and Media
Photos may be taken at events and training sessions and used on our website or social media. If you prefer not to appear in images, please let us know in writing.
6. How Long We Keep Your Data
We retain personal data only as long as necessary for the purpose collected. Member data is typically kept for the duration of membership plus 1 year.
7. Your Rights
You have the right to:
- Access your personal data
- Request correction or deletion
- Withdraw consent at any time (where applicable)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
8. Cookies
Our website may use cookies to improve your experience. You can choose to disable cookies through your browser settings.
9. Third-Party Services
We may use trusted third-party services (e.g., payment providers or email platforms) who process data on our behalf.
10. Updates to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date.